EX:2008 02-18 Directors committee meeting

From The Collaboratory

Contents 1 Agenda 2 Pending 3 Minutes 3.1 People Present 3.2 Discussion 3.3 Responsibilities 3.4 Outcomes

Agenda

1. Update on IT Proposals
2. New "Request for Payment" form: Best way to share this information?
3. Update on Collaboratory work study
4. LCM recommended specifications for managing and tracking projects and member participation.
5. LCM recommended Communications Group Proposal
6. Panel for accepted students day (David Vader)
7. Contributing toward the cost of Service Day T-shirts
8. Decorating the Collaboratory Conference Room and office
9. Humanities Symposium reminder
10. SOHNS Presentation
11. Update on "Financial Services Group" (Jon Patrick)
12. Should we bring John and Esther Spurrier to a Monday night meeting this semester, and if so how could we work them into the schedule? (David Vader)

Pending

1. What process instruction wiki pages must be updated to reflect changes approved by the DCM in 2007-08?

Minutes

People Present

Discussion

1. Update on IT Proposals
   • The ball was last in Chad's court. He was to get Neil's opinion of our quotes, and send them to Dr. Norman. Deborah will follow up with Chad tonight.
2. New "Request for Payment" form: Best way to share this information?
   • The form is updated on the Wiki, where most people get it. Jon will make a quick announcement tonight.
3. Update on Collaboratory work study
   • Three students interviewed. Bethany Waldmann will receive the job.
4. LCM recommended specifications for managing and tracking projects and member participation.
   • LCM generally isn't excited about change, seem to rather have Staff do more legwork
   • DV, WB, JP will draft a succinct document outlining specs to hand to IM
   • This should, at least initially, be a tool available to Groups, not a requirement
   • Deborah will follow through with HR, looking at Civi to better HR practices
5. LCM recommended Communications Group Proposal
   • Overhead does not seem correct...
     • Changed to $36 (of external funding of $516)
   • Do we need more contacts? Do we need many new projects with few students?
   • Meets all criteria for an exploration project
   • Approved (4-0)
6. Panel for accepted students day (David Vader)
   • Two presentations (11:50-12:15 and 12:50-1:15) this Friday
   • 3 or 4 each (Michelle for the second presentation, Billy for the first presentation)
   • Presentation on the Collaboratory, followed by a panel of students for questions
   • JP will get a list of students for DV
7. Contributing toward the cost of Service Day T-shirts
   • $100 covers the approx cost of Staff T-Shirts (the only off-campus team)
8. Decorating the Collaboratory Conference Room and office
   • Please keep the cabinets for Group storage
   • Please work towards having a media setup for distance meetings
   • Remove cabinets and desk space
   • Remove chalkboard in favor of whiteboard
   • Keep bulletin board
   • Book shelves for collaboratory books and resources (keep the wall mounted bookshelves?)
   • Maybe get a second scanner
9. Humanities Symposium reminder
   • Next Wednesday 4-5:30pm
   • WB and DT will replace DV as the speaker
10. SOHNS Presentation
    • DV will keep this appointment

Responsibilities

1. DV, WB, and JP will draft a document outlining project management and human resources specs for IM on 2/25
2. DT will continue discussions with HR and IM to explore Civi as an HR resource
3. DT will follow up with Chad Blank re IT Proposals
4. JP will get a list of students for DV
5. JP will discuss a donation of $100 towards Agape Center T-shirts with Becky
6. WB and DT will replace DV as the speaker for the humanities symposium
7. DV will speak at the SOHNS presentation

Outcomes

1. Communications Group Proposal Approved