EX:2009 03-03 Leaders committee meeting

From The Collaboratory

Jump to: navigation, search

Contents

Agenda

  1. Last meeting's minutes
  2. Leaders class night - April 20th
    • Who can make it?
  3. The wikitastrophe
    • How has your group been affected?
    • What will it take to replace Project Planning Articles?
  4. Cookies, Cocoa, and Community Service review
    • Was it useful?
  5. Scholarship Fund Policy
  6. Grace Mission Solar Project proposal
  7. WERC project planning article
  8. Biodiesel methanol recovery grant application
  9. Equipment return policy

Pending

People Present

  1. Billy Bellows
  2. David Bedillion
  3. Eric Gephart
  4. Sarah Griffin
  5. Andrew Betteridge
  6. Laura Grovatt
  7. Katie Patton
  8. Liz Komline
  9. Paul Gustafson
  10. Nicole Steiner
  11. Dean Eastlake

Minutes

Discussion

  1. Last meeting's minutes
    • Sign-in sheets need to have columns put in.
  2. Leadership Class - April 20th
    • Group leaders come to discuss application groups
    • All group leaders can come except LG.
  3. The wikitastrophe - Feedback
    • Communications group was able to retrieve everything back except one planning article.
    • MED only lost one planning article.
    • Planning Articles lost
      • Replace? General consensus is group leaders do not want to replace missing planning articles.
      • If planning articles are found, post them on wiki and email Billy.
  4. Cookies, Cocoa and Community Service Review
    • Hard for leaders to bring new students up to speed.
    • Projects are already planned out making it difficult to incorporate new students in middle of the year.
    • Education received one new member from this venue
    • Consensus is it will be up to the group leaders to decide if they want to attend.
    • The venue in the Fall has a larger turn out. Spring venue has very small turn out.
  5. Scholarship Fund Policy
    • There should be more direction in what financial need means?
    • It is more of an inability to raise funds (apply for Agape Center grant), not financial need, or both.
    • Site teams should demonstrate good faith effort in raising funds.
    • Individual applicants be reviewed by OCM only for confidentiality.
    • Would the LCM like to be involved in process for site teams?
    • Leaders voiced that the individuals should have priority, and have percentage cap for site teams.
    • Concerned is raised to have site teams included as possible recipients.
    • General consensus is that the site teams should be included but have some sort of financial cap. Review of past trips' budgets should be done to gather more information on how much most trips are under.
    • The cap could be the cost of one person.
  6. Grace Mission Solar Project
    • There is a location and finances, so only work is needed from Energy Group.
    • The work is common to work already done by Energy group except solar wind hybrid.
    • Solar Scholars is entering final stage so once design starts the team will have a large staff.
    • Not sure if Collaboratory students will send over or install solar systems.
    • Concern was raised over who will be advisor once Steve Frank leaves for Grad school. Drew Bryden might be able to become an advisor. An advisor needs to be chosen.
    • Add Spring 2010 if there is concern about finishing in Fall so update time line if needed.. Also add Site team if they think it might be needed.
    • PG moves to approve. DE seconds the motion to approve with changes.
    • Approved
  7. WERC project planning article.
    • Available students are enough to work on project.
    • Housekeeping needs to be updated.
    • Budget is the same budget that was approved in the Fall of 08.
    • Project is keeping up with time line.
    • LK moves to approve and PG seconds the motion.
    • Approved
  8. Biodiesel methanol recovery grant feedback
    • Not asking for matching grant from Collaboratory
    • No comments.
  9. Equipment return policy
    • There has been issues with site teams losing equipment.
    • We will adopt Media Services policy and fee schedules.
    • Equipment part fee will be given to site team where advisor and site team leaders can pass it on to specific people.
    • There is a $10/day late fee (flexible).
    • Policy applies to non-site teams who use equipment.
  10. ECM made decision that primary driver of projects must be in school of MEB.
    • We will use sutdents, faculty and professors from other majors.
    • Right now it is our identity to be driven by MEB.
    • Education group has literacy component which needs to be addressed.

Assignments

  1. EG needs to follow up to get separate columns put in sign-in sheets.
  2. DB to take suggestions and revise Scholarship Fund.
  3. DE bring back to LCM whether or not Drew can become an advisor and make revisions.

Decisions

  1. DB to make revisions to Scholarship fund and bring to ECM.
  2. Grace Mission Solar Project proposal approved.
  3. WERC project planning article approved.
Retrieved from "http://www.thecollaboratoryonline.org/wiki/EX:2009_03-03_Leaders_committee_meeting"
Personal tools