EX:2009 Leaders workshop/Staff training

Details at a Glance

Time	4:30-5:20p
Location	F349
Facilitator	Deborah Tepley, Manager and Sarah Griffin, Staff Manager
Description
Roster	Emily Bomberger, Staff Scott Markley, Staff Sarah N. Mueller, Staff Lauren Sell, Staff Bethany Waldmann, Staff Tekera Rollins, Staff

Introduce and affirm leaders
Icebreaker activity
- How often do you wash your feet/clean between your toes?
- What's your favorite way to waste time at work (without getting caught)?
- What is the kindest thing you've ever seen someone do for someone else?

Looking Back, Looking Ahead
- What happened last year and what we're anticipating for this year
Core Staff Services
- Who we are, what we do and why
Goals for the Week
- What we'll be doing as a group this week

2008-2009: A Year in Review
- Marketing
  - Compiled and printed two newsletters
  - Coordinated and produced t-shirts
- Information Management
  - Assembled working release of Member Achievement Portfolio (MAP)
  - Weathered several server crashes
- Finance
  - Graciously underwent team restructuring
  - Successfully supervised another year's group budgets
- Logistics
  - Successfully sent out site teams to Mali, Burkina Faso, Honduras and Zimbabwe
Summer Highlights and Latest News (DT)
- New financial policies
  - No more reimbursements
- New project approval application
- CM & HR dissolved
Looking Ahead
- Monday night structure
  - Ice breakers/discussion questions (if time permits)
  - General announcements
  - Open floor for team/project (and personal???) announcements
- Roundtables
  - Please enter your semester calendars into Groupwise tonight so we can start planning our time together
- Pancake dinners
  - Issues with Dining Services
  - Chip in money or go through them?
- Fall events calendar
  - Recruitment (Handout)

With partners:
- Tell the story of why you decided to become a part of the Collaboratory
As a group:
- Who does the Staff Group serve, and why?
- What do we do to serve our clients?
- Knowing this ...
  - Describe the Staff Group in a single sentence.
  - How can we work better to find out what they want, what they need, and what would best serve them?
Now, let’s specifically talk about your Team:
- What does your team do, and why? What services does your team offer?
  - How does your team serve the Collaboratory? What is the purpose of your team?
  - Why is your team important to the Collaboratory?
- What is your vision for your Team this year?

Develop friendships and grow in Christ's likeness
- Support each other as leaders and friends who recognize the value of work and accomplishment
  - Balance of work and play
  - Acknowledge our service to God as well as fellow humans
- Sustain each other with prayer and encouragement
  - Personal devotions, group prayer and sharing
- Foster spiritual growth together through conflicts and trials
  - Scheduling and time management issues, interpersonal conflicts, and personal burdens
Take a step back to look at the big picture of Core Staff Services.
- Define who we are, who we are serving, what we do and why.
- Develop an understanding of the core services of staff, answering the question "What does the Collaboratory need from us?" rather than "What do we want to do?"
- Understand Staff as a service arm to the Collaboratory.
Build unity with the Application Groups.
- Gain familiarity with Application Group purposes and projects
- Motivate and encourage our work with constant reminders of their accomplishments
- Plan for the year ahead by learning what they need
  - Learn to ask relevant questions - purpose, audience, etc
Develop a purpose statement for each team
Plan for the year ahead
- Develop list of priorities, goals and projects for team
- Develop a budget for each team
- Document plans and procedures on the wiki

We will meet together as a group at the beginning of each planning session for the next couple of days (Roundtables) to catch each other up on team progress. Group input aids in well-rounded output, so we will be working together to answer each other's questions and help each other out. Coming together and working together as much as possible will also help build friendships and community within our leadership team. :)
- After the initial Roundtable meetings at the beginning of each planning session, each team will break off and spend the rest of the time working on their assignments - purpose statements, budgets, documentation, etc.
We have a strong leadership team this semester - drawing on both old experience and new blood to prepare for the coming year. So we're going to dive into the planning process and, if things need to be revised or edited throughout the year, that's okay! The important thing is to have a detailed plan in place ASAP. Plans can change and that's fine, but if we have no plan at all, we'll have nothing by which to gauge ourselves, no framework to provide direction or stability. If you need help, don't hesitate to ask for it. Work hard and work together and we'll get through this week without a problem. :)

Start thinking about a purpose statement for your team - a single sentence to encapsulate what your team does, who they serve and why they're so awesome! (Besides being part of Staff :))
Put semester calendars into Groupwise so we can start planning Roundtables!
Update wiki user pages (events attended, training completed, recent photo of you, etc)!