Finance
From The Collaboratory
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Contents |
Summary
The Finance Team supports the fiscal sustainability of the Collaboratory by tracking and recording monetary flows. The Finance Team reports to the administration concerning the financial status of the organization as a whole, as well as to Groups on individual projects and trips undertaken.
Forms
Instructions for Forms
- Forms should be turned in to the Collaboratory office (F353; box 3034)
- Approval scale:
- $0 - $50: Group Leader (student)
- $51 - $999: Advisor
- $1000+: Manager (Deborah Tepley)
- $5000+: Director (Ray Norman, for David Vader from 8/09-8/10)
- Collaboratory orgs:
- Collaboratory (general): 7410
- Disability Resources - Conrad Hilton Foundation grant (Mali Water and Disabilities Study): 7413
- Energy - DOE Biodiesel grant: 7414
- Energy - KIZ Methanol Recovery System Prototype grant: 7419
- Database Applications - World Vision CHARMS grant: 7424
- Messiah-Collaboratory account cross reference. Use this table to determine account codes for Messiah College and the Collaboratory.
- All purchases over $100 must be pre-approved. If you have personally purchased an item for the Collaboratory and would like to be reimbursed, please use the appropriate form (below). Be sure to include Collaboratory Group and Team/Project or Site Team in the comments section, and to include the Collaboratory account in the activity code section.
Forms
- Expense Reporting Form
- Travel Expense Report Form for Messiah employees
- Travel Expense Report Form for students and non-employees
- Intra College and Credit Card Form: If you are incurring an expense either through a purchase order, credit card, copying, or hospitality, please fill out this form.
- Petty Cash Request Form: To be used at the discretion of the Collaboratory Manager
- Mileage Record Form: Use this form to get reimbursement for miles driven in your personal vehicle for the Collaboratory.
- Form for Deposits: Use this form if you are making a deposit in the business office. This form is not handed in at the business office, but is solely for use by the Collaboratory.
- Tax Exempt Form: If you need a particular item to be tax exempt according to Pennsylvania law,please use this form.
Reference pages for completing forms
- Classes: If you need to know what group/team/or site you should charge an expense to, use this form.
- Approval Lists: If you want to know who to go to for approvals, these are the signatures you'll need.
Budgets
- How to develop a budget and get it approved
Event Budgeting Guidelines
- As with our projects, it is important that we practice prudent spending habits. The Event Planning Guides are practical guidelines for creating budgets for the following Collaboratory events:
- Leader's Workshop
- Recruiting Events
- Fall Retreat
- Prayer Breakfast
- Pizza Party
