Organization

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Contents

Membership

Purpose

To mature and live out Christian faith while also pursuing learning and scholarship objectives through projects that promote justice, empower the poor, reconcile adversaries, and care for the earth.

Criteria

STUDENT members are committed to:

  1. Connecting professional excellence to Christian faith and service. Members :
    • Attend weekly project team meeting.
    • Complete assigned weekly project task.
    • Equip new members to continue their responsibilities.
    • Value in practice the roles of leaders and advisors.
  2. Christian discipleship: actively pursuing a maturing Christian faith. Members:
    • Attend the weekly Collaboratory Discipleship meeting (or a weekly Collaboratory Bible Study during the summer for paid interns and staff).
Also encouraged to:
  • Attend prayer breakfasts.
  • Attend the fall retreat.

ADVISOR members are committed to:

  1. Connecting professional excellence to Christian faith and service. Members:
    • Provide weekly mentoring, equipping and planning support for their leaders.
    • Make hands-on professional contributions to a Group, Project or Site Team.
  2. Christian discipleship: actively pursuing a maturing Christian faith. Members:
    • Fellowship with other Christians in a local church.
Also encouraged to:
  • Attend some Collaboratory Discipleship meetings.
  • Attend some prayer breakfasts.

Benefits

Individuals who are Collaboratory members are able to become Collaboratory Leaders or Advisors (Group, Project, Staff or Site Team) and are also able to be a member of a Collaboratory site team. Students are not required to have Collaboratory membership status in order to work on Collaboratory projects but will not be able to take on the role of a Student Leader or Site Team member of the Collaboratory. Please see the section below for more information on leadership/advisorship within the Collaboratory.

Additional Information

If you would like further information about becoming a leader or advisor, please see the links below:

  • Leadership - General qualifications and responsibilities of leaders and advisors as well as guiding principles for leaders and advisors in the Collaboratory.
  • Job Descriptions - Specific responsibilities that go with each leader and advisor role.

Definitions

  • Group - A Group is an organizational unit of the Collaboratory that sponsors and manages Projects related by a common purpose or theme, and their personnel. Groups maintain a knowledge base plus the material and personnel resources to support present and future projects in the Group’s area. The two types of Groups in the Collaboratory are:
    1. Staff Group – The Staff Group manages the operations side of the Collaboratory; it provides administrative oversight and services to internal clients.
    2. Application Group – An Applications Group is home to projects and personnel organized around a common theme, such as Data Base Applications or Green Energy Design. Clients are primarily external.
  • Project - A project is a time-oriented activity with specific and measurable goals, such as publishing a newsletter, developing a business plan, or implementing a solar power plant. Projects are the building blocks of Collaboratory programming and the means of organizing day-to-day activities. Participants work on Teams to complete projects. A project’s duration may be hours or years, but all projects have a beginning and an end.
    1. Staff projects provide marketing, human resources, information technology, site team logistics, and financial tracking support to Collaboratory Groups and Projects.
      • Sponsor - the Staff Group
      • Clients
        • The Collaboratory
        • Application Groups
        • Site Teams
      • Duration
        • Generally a few weeks to a semester
        • Often recurring
      • Approval
        • Process is internal to and as determined by the Staff Group
        • Priorities determined in consultation with the Leadership and Operations Committees
    2. Exploration projects are undertaken to study and plan future research or application projects, OR to develop a Group’s internal resources.
      • Sponsor - Application group.
      • Client - No client is required.
      • Duration - Generally a few weeks to a year.
      • Approval
        • When of no more than 1 year duration and obligate no resources outside the Group they may proceed at the discretion of the Group Leader and Advisor.
        • When of more than 1 year duration or requiring resources outside the sponsoring Group they require a project application and approval.
      • Work may be undertaken without committing participants or the sponsoring Group to additional work beyond the exploration.
    3. Equipping projects provide consultation or workshop services to a client.
      • Sponsor (one of the following)
        • Application group.
        • Collaboratory advisor.
      • Client – An application client is required.
      • Duration
        • Generally a year or less for each instance.
        • May be recurring.
      • Approval
        • One time activity: site team application and approval process.
        • Recurring activity: project application and approval process.
    4. Research projects are undertaken to develop knowledge and/or processes needed to support future application projects.
      • Sponsor – Application group
      • Client – A research client is required.
      • Duration – Generally one year or more
      • Approval – Project application and approval process.
      • Work may be undertaken without committing participants or the sponsoring Group to also produce or disseminate the envisioned application.
    5. Application projects aim to provide specific deliverables to a known client within a given time frame.
      • Sponsor – Application group.
      • Client – An application client is required.
      • Duration – Generally one year or more.
      • Approval – Project application and approval process.
  • Team - A Team is all of the students and educators who work together to complete a specific Project. For the duration of the Project the Team members serve the team and measure success by the quality of the team’s work and their collective success in serving the client. The three types of teams in the Collaboratory are:
    1. Staff Team – A Staff Team is a permanent structure of the Staff Group that manages Projects in the areas of Human Resources, Finance, Information Management, and Public Relations.
    2. Project Team – A Project Team is a non-permanent component of an Application Group that exists to deliver specific project outcomes and then dissolves.
    3. Site Team – A Site Team is a non-permanent structure in the Collaboratory that may draw members from multiple Staff and Project Teams for travel to implement projects, research future projects, and develop personnel.
  • Clients
    1. Christian Faith: To accomplish our mission we partner primarily with others who seek to live out the instructions of Jesus to love neighbors and share his Gospel.
      • When one client of a project is guided by Christian faith our mission can be served by working with additional clients with no organizational commitment to Christianity.
      • A project with no Christian faith client may be approved if the Collaboratory has enough experience in the culture served to care for the reputation of Christ and the local church.
    2. Client Types
      • Research Client
        • Requests that the work be done by the Collaboratory.
        • Understands and values the people and culture in the community served.
        • Includes leadership from the community served in defining service priorities.
        • Interacts with Collaboratory participants to:
          1. Define the ends and means of the work.
          2. Review and guide progress and the direction of the work.
        • Receives a presentation and/or a written report of the outcome of the research.
      • Application Client
        • Requests that the work be done by the Collaboratory.
        • Understands and values the people and culture in the community served.
        • Includes leadership from the community served in defining service priorities.
        • Interacts with Collaboratory participants to:
          1. Define the ends and means of the work.
          2. Review and guide progress and the direction of the work.
        • Has infrastructure and relationships in the community served suitable to host a Collaboratory site team, if a site team is required for implementation.
        • Intends to receive and incorporate project outcomes into the organization.

Governance structure

A recommending responsibility means that the final decision for an action does not lie with the recommending committee, but that the others will not make the decision without receiving and considering the recommendation.

Executive committee (ECM)

  • Members
    1. Director of the Collaboratory, Chairperson
    2. 4 members nominated by the Director, Student Director and Program Manager from among the group advisors and chairpersons (or their representatives) of departments with significant curricular intersection with Collaboratory programming.
      • The chairperson of the Department of Engineering has a standing invitation to serve in view of the Integrated Projects Curriculum (IPC)
      • The other three members in this category will be invited to make a one-year commitment to serve, but may be invited to subsequent years of service.
  • Voice privileges and on call.
    1. Student Director of the Collaboratory (Student)
    2. Program Manager of the Collaboratory
    3. Staff Group Manager (Student)
  • Approval Responsibilities
    1. Organizational and governance structure of the Collaboratory.
    2. Forming or disbanding a Group.
    3. Allocation of funds received by the Collaboratory to new and ongoing projects.
    4. Advisory Board membership.
    5. New Site Team proposals.
    6. New Project proposals within an established Group.
  • Recommending Responsibilities
    1. Policies for the administration of Collaboratory entities (To the LCM).
    2. Criteria and priorities for organizational partnerships, Groups, and projects. (To the SSEH Dean)
    3. Policies that govern relations between the Collaboratory and other College departments and offices. (To the Provost)
    4. School-wide courses and curricula tied to the Collaboratory. (To the Provost)
  • Protocol
    1. This committee meets as needed, up to two 1 ½-hour sessions per month throughout the academic year (August-May).
    2. The meeting agenda is forwarded to members and those with voice privileges 3 days prior to the meeting to allow for preparation and agenda revision
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous ECM.

Advisory board (ABM)

  • Serves the Executive Committee by meeting 2 to 4 times per year for strategic planning.
    1. The Executive Committee presents an executive summary to the Board of major decisions on matters of policy, finance and projects.
    2. The Advisory Board gives strategic direction for the Executive Committee to develop and refine policy and processes.
    3. The Executive Committee and Advisory Board both include faculty members and students, and the board may include non-faculty advisors plus community partners.
  • Members
    1. SSEH Dean
    2. Executive Committee
    3. Assistant Student Director
    4. Chairpersons (or their representatives) of departments with either engaged faculty or significant numbers (as determined by the Director) of engaged students.
    5. Additional 2-5 members identified by the Director for their potential to guide the development of the Collaboratory, including but not limited to representatives of the former School of Health and Natural Science.

Operations committee (OCM)

  • Members
    1. Manager of the Collaboratory, Committee Chair
    2. Director of the Collaboratory
    3. Student Director of the Collaboratory (Student)
    4. Staff Group Manager (Student)
  • Voice privileges and on call.
    1. Assistant Student Director of the Collaboratory (Student)
    2. Assistant Staff Manager (Student)
  • Steering Committee Responsibilities to the Leaders Committee
    1. Set the meeting agenda for the Leaders Committee.
  • Approval Responsibilities
    1. Recurring Site Team proposals within an approved Project.
    2. Overrule of approved policies for the administration of Collaboratory entities (requires unanimous decision).
  • Recommending Responsibilities
    1. Forming or disbanding a Group (To the ECM).
    2. Policies for the administration of Collaboratory entities (To the LCM).
    3. Identity, mission, and vision of the Collaboratory (To the ECM).
    4. Organizational structure and operations strategy of the Collaboratory (To the ECM).
    5. Vetting criteria and priorities for Client partnerships, Groups, and Projects (To the ECM).
    6. Courses and curricula tied to the Collaboratory (To the ECM).
    7. Policies that govern relations between the Collaboratory and other College departments and offices (To the ECM).
  • Other Responsibilities
    1. This committee determines and oversees the daily activities of the Collaboratory.
  • Protocol
    1. This committee meets as needed, up to one 1-hour session per week throughout the academic year (August-May).
    2. The meeting agenda is forwarded to members and those with voice privileges 3 days prior to the meeting to allow for preparation and agenda revision
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous OCM.

Leaders committee (LCM)

  • Members
    1. Student Director of the Collaboratory, Committee Chair (Student)
    2. Staff Manager (Student)
    3. Group Leaders (Students)
  • Voice privileges and on call.
    1. Assistant Director of the Collaboratory (Student)
    2. Assistant Staff Manager (Student)
    3. Director of the Collaboratory
    4. Manager of the Collaboratory
    5. Group Advisors
  • Approval Responsibilities
    1. Formulate and approve Policies for the administration of Collaboratory entities.
  • Recommending Responsibilities (To the ECM)
    1. New Site Team proposals.
    2. Project proposals within an established Group.
    3. Forming or disbanding a Group.
  • Protocol
    1. This committee meets as needed, up to two 1 1/2-hour sessions per month throughout the academic year (August-May).
    2. The meeting agenda is forwarded to Group Advisors and Leaders 1 week prior to the meeting so that Advisors and Leaders may process agenda items together as needed prior to the meeting.
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous LCM.
    4. Group Advisors may be asked to be present when their Group is bringing a proposal to the Leaders Committee.
    5. This committee requires a two thirds majority of voting members to approve or recommend.

Organizational Chart


Approved on 2009 09-17

Leaders Committee: 2009 09-08
Operations Committee: 2009 09-15
Executive Committee: 2009 09-17
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