Organization

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Contents

Membership

Purpose

To mature and live out Christian faith while also pursuing learning and scholarship objectives through projects that promote justice, empower the poor, reconcile adversaries, and care for the earth.

Criteria

STUDENT members are committed to:

  1. Connecting professional excellence to Christian faith and service. Members :
    • Attend weekly project team meeting.
    • Complete assigned weekly project task.
    • Equip new members to continue their responsibilities.
    • Value in practice the roles of leaders and advisors.
  2. Christian discipleship: actively pursuing a maturing Christian faith. Members:
    • Attend the weekly Collaboratory Discipleship meeting (or a weekly Collaboratory Bible Study during the summer for paid interns and staff).
Also encouraged to:
  • Attend prayer breakfasts.
  • Attend the fall retreat.

ADVISOR members are committed to:

  1. Connecting professional excellence to Christian faith and service. Members:
    • Provide weekly mentoring, equipping and planning support for their leaders.
    • Make hands-on professional contributions to a Group, Project or Site Team.
  2. Christian discipleship: actively pursuing a maturing Christian faith. Members:
    • Fellowship with other Christians in a local church.
Also encouraged to:
  • Attend some Collaboratory Discipleship meeting.
  • Attend some prayer breakfasts.

Benefits

Individuals who are Collaboratory members are able to become Collaboratory Leaders or Advisors (Group, Project, Staff or Site Team) and are also able to be a member of a Collaboratory site team. Students are not required to have Collaboratory membership status in order to work on Collaboratory projects but will not be able to take on the role of a Student Leader or Site Team member of the Collaboratory. Please see the section below for more information on leadership/advisorship within the Collaboratory.

Additional Information

If you would like further information about becoming a leader or advisor, please see the links below:

  • Leadership - General qualifications and responsibilities of leaders and advisors as well as guiding principles for leaders and advisors in the Collaboratory.
  • Job Descriptions - Specific responsibilities that go with each leader and advisor role.


Approved on 2009 09-17

Leaders Committee: 2009 09-08
Operations Committee: 2009 09-15
Executive Committee: 2009 09-17

Definitions

  • Group - A Group is an organizational unit of the Collaboratory that sponsors and manages Projects related by a common purpose or theme, and their personnel. Groups maintain a knowledge base plus the material and personnel resources to support present and future projects in the Group’s area. The two types of Groups in the Collaboratory are:
    1. Staff Group – The Staff Group manages the operations side of the Collaboratory; it provides administrative oversight and services to internal clients.
    2. Application Group – An Applications Group is home to projects and personnel organized around a common theme, such as Data Base Applications or Green Energy Design. Clients are primarily external.
  • Project - A project is a time-oriented activity with specific and measurable goals, such as publishing a newsletter, developing a business plan, or implementing a solar power plant. Projects are the building blocks of Collaboratory programming and the means of organizing day-to-day activities. Participants work on Teams to complete projects. A project’s duration may be hours or years, but all projects have a beginning and an end.
    1. Staff projects are sponsored and completed by the Staff Group.
    2. Exploration projects study larger project opportunities and/or develop a project idea.
      • The time frame for an exploration project is generally a few weeks to a year.
      • A faculty member may undertake an exploration project and make no long-term commitment to work in the Collaboratory.
    3. Research projects may begin with no partnering client, but must plan to develop partnerships.
    4. Application projects aim to provide specific deliverables to a known client within a given time frame.
Exploration, Research, and application projects are sponsored by Application Groups.
  • Team - A Team is all of the students and educators who work together to complete a specific Project. For the duration of the Project the Team members serve the team and measure success by the quality of the team’s work and their collective success in serving the client. The three types of teams in the Collaboratory are:
    1. Staff Team – A Staff Team is a permanent structure of the Staff Group that manages Projects in the areas of Human Resources, Finance, Information Management, and Public Relations.
    2. Project Team – A Project Team is a non-permanent component of an Application Group that exists to deliver specific project outcomes and then dissolves.
    3. Site Team – A Site Team is a non-permanent structure in the Collaboratory that may draw members from multiple Staff and Project Teams for travel to implement projects, research future projects, and develop personnel.
  • Client - Clients are organizations that sponsor Projects and collaborate with the Project Team for mutual benefit.
    • Benefits to Clients
      1. Tangible contribution to the goals of the Client.
      2. Graduates with knowledge of the Client’s organization and exposure to the client’s vision and purpose.
    • Obligations of Clients
      1. To support the mission of the Collaboratory through responsive interaction with students.
      2. To accept the risks and limitations of working with students, including potential delays dues to inexperience and the academic calendar.
    • Two Types of Clients
      1. External - External clients are partners that sponsor projects having external deliverables. These may include non-profit organizations, businesses, local governments, public agencies, and departments from Messiah College outside The Collaboratory.
      2. Internal - Internal clients are Groups within the Collaboratory that sponsor a Project or otherwise seek support from another Group.


New governance structure

A recommending responsibility means that the final decision for an action does not lie with the recommending committee, but that the others will not make the decision without receiving and considering the recommendation.

Executive committee (ECM)

  • Members
    1. Director of the Collaboratory, Committee Chair
    2. Dean of the MEB School
    3. Chair of the Mathematical Sciences Department or designee
    4. Chair of Engineering Department or designee
    5. Chair of Management and Business Department or designee
  • Voice privileges and on call.
    1. Student Director of the Collaboratory (Student)
    2. Staff Group Manager (Student)
    3. Manager of the Collaboratory
  • Approval Responsibilities
    1. Organizational and governance structure of the Collaboratory.
    2. Forming or disbanding a Group.
    3. Allocation of funds received by the Collaboratory to new and ongoing projects.
    4. Advisory Board membership.
    5. New Site Team proposals.
    6. New Project proposals within an established Group.
  • Recommending Responsibilities
    1. Policies for the administration of Collaboratory entities (To the LCM).
    2. Criteria and priorities for organizational partnerships, Groups, and projects. (To the MEB Dean)
    3. Policies that govern relations between the Collaboratory and other College departments and offices. (To the Provost)
    4. School-wide courses and curricula tied to the Collaboratory. (To the Provost)
  • Protocol
    1. This committee meets as needed, up to two 1 ½-hour sessions per month throughout the academic year (August-May).
    2. The meeting agenda is forwarded to members and those with voice privileges 3 days prior to the meeting to allow for preparation and agenda revision
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous ECM.


Approved on 2009 11-23

Executive Committee: 2009 11-23

Operations committee (OCM)

  • Members
    1. Manager of the Collaboratory, Committee Chair
    2. Director of the Collaboratory
    3. Student Director of the Collaboratory (Student)
    4. Staff Group Manager (Student)
  • Voice privileges and on call.
    1. Assistant Student Director of the Collaboratory (Student)
    2. Assistant Staff Manager (Student)
  • Steering Committee Responsibilities to the Leaders Committee
    1. Set the meeting agenda for the Leaders Committee.
  • Approval Responsibilities
    1. Recurring Site Team proposals within an approved Project.
    2. Overrule of approved policies for the administration of Collaboratory entities (requires unanimous decision).
  • Recommending Responsibilities
    1. Forming or disbanding a Group (To the ECM).
    2. Policies for the administration of Collaboratory entities (To the LCM).
    3. Identity, mission, and vision of the Collaboratory (To the ECM).
    4. Organizational structure and operations strategy of the Collaboratory (To the ECM).
    5. Vetting criteria and priorities for Client partnerships, Groups, and Projects (To the ECM).
    6. Courses and curricula tied to the Collaboratory (To the ECM).
    7. Policies that govern relations between the Collaboratory and other College departments and offices (To the ECM).
  • Other Responsibilities
    1. This committee determines and oversees the daily activities of the Collaboratory.
  • Protocol
    1. This committee meets as needed, up to one 1-hour session per week throughout the academic year (August-May).
    2. The meeting agenda is forwarded to members and those with voice privileges 3 days prior to the meeting to allow for preparation and agenda revision
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous OCM.


Approved on 2009 11-23

Operations Committee: 2009 09-29
Executive Committee: 2009 11-23

Leaders committee (LCM)

  • Members
    1. Student Director of the Collaboratory, Committee Chair (Student)
    2. Staff Manager (Student)
    3. Group Leaders (Students)
  • Voice privileges and on call.
    1. Assistant Director of the Collaboratory (Student)
    2. Assistant Staff Manager (Student)
    3. Director of the Collaboratory
    4. Manager of the Collaboratory
    5. Group Advisors
  • Approval Responsibilities
    1. Formulate and approve Policies for the administration of Collaboratory entities.
  • Recommending Responsibilities (To the ECM)
    1. New Site Team proposals.
    2. Project proposals within an established Group.
    3. Forming or disbanding a Group.
  • Protocol
    1. This committee meets as needed, up to two 1 1/2-hour sessions per month throughout the academic year (August-May).
    2. The meeting agenda is forwarded to Group Advisors and Leaders 1 week prior to the meeting so that Advisors and Leaders may process agenda items together as needed prior to the meeting.
    3. Minutes will be posted on the wiki, and each meeting will begin by reviewing the minutes from the previous LCM.
    4. Group Advisors may be asked to be present when their Group is bringing a proposal to the Leaders Committee.
    5. This committee requires a two thirds majority of voting members to approve or recommend.


Approved on 2009 11-23

Leaders Committee: 2009 09-22
Executive Committee: 2009 11-23


Organizational Chart

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