Site team resources
From The Collaboratory
Contents |
Form a team
- Groups that want to propose a new Site Team will:
- Consult with the partnering organization on the feasibility of a site team.
- Summarize the objectives of the team for decision makers.
- Request notification of any dates that must be avoided.
- Request any applications or medical forms required by the partnering organization. If possible, have these forms sent electronically.
- Forward an application, along with a budget and funding plan, to the Student Director of the Collaboratory for review and recommendation by the Leaders Committee. The Operations Committee will make a final decision.
- If a group wants to sponsor a Site Team for a January trip, the application must be received before the March spring break preceding the trip.
- If a group wants to sponsor a Site Team for a Summer trip, the application must be received before the October fall break preceding the trip.
- Consult with the partnering organization on the feasibility of a site team.
- Upon approval, the advisor and student leader of a Site Team will coordinate with the student director to publish a team member application deadline in the next available Monday Night Meeting, and follow Collaboratory guidelines for assembling the team.
Apply to join a team
Groups that wish to send members on a site team must accept financial responsibility for those team members. If the fundraising efforts of the Site Team are unsuccessful, the average deficit (per member) will be subtracted from the operating budget of that member's Group. (See travel costs policy)
- See the site team support raising policy page and our policy on sending non-Collaboratory members on site teams.
- Scholarship funding is also available for site team members facing financial hardship.
All candidates to submit the following to the Collaboratory Manager by the application deadline:
- a completed site team participation application
- A scanned or photocopied copy of the picture page of the candidate's passport. Any candidate who does not have a passport should gather and photocopy the necessary materials to apply for a passport. The photocopy will be turned in to the Collaboratory Manager in lieu of a passport scan. Candidates who have a passport that will expire within six months of the anticipated return date need to fill in the necessary paperwork for passport renewal and turn in a photocopy of this form to the Collaboratory Manger with their passport scan.
Upon acceptance to a Site Team, all members must submit the following to the Collaboratory Manager:
- A completed Messiah College Medical authorization and release form
- A completed Collaboratory Medical and insurance information form
- A completed Messiah College Study abroad contract
Prepare a team
The advisor and student leader will follow this planning guide and risk management plan:
Members of each Site Team will fill the following roles:
- Accountant
- Communications liaison
- First aid liaison
- IT equipment liaison
- Luggage liaison
- Team photographer
- Team videographer
Site team articles
Here you'll find documented trip reports from past Site Teams of the Collaboratory, to be used as a reference. These articles conform to the Site team template
